Careers At Dormitory Authority of the State of New York

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Senior Contract Administrator

Department: Construction Contracts
Location: Albany, NY

Position Title:                    Senior Contract Administrator
Grade/Classification:        6 (D1) - Senior Professional
Bargaining Unit:                CSEA Local 698
FLSA Status:                      Exempt
Hiring Rate:                        $88,113
Application Deadline:        9/11/2019

 

Primary Purpose

The Senior Contract Administrator provides management and supervision of the contracting process administered by DASNY in accordance with DASNY procurement guidelines, policies and procedures..

Essential Functions

  • Oversee the day-to-day operations of the contracting process; assign, manage and prioritize workload and allocate work among staff.  
  • Monitor unit fees and hours.
  • Review and approve work authorizations prepared by Procurement staff.
  • Evaluate cost or fee proposals.
  • Participate in or chair selection committees.
  • Negotiate terms and conditions of contracts.
  • Provide assistance to Planning, Design and Quality Assurance, Construction and Accounts Payable and other operating units in the interpretation and implementation of contract provisions, and in the accumulation of required documentation and submittals.
  • Review and develop Contract Reporter notices and Requests for Proposal for contract procurements.
  • Oversee, review and provide supervision with respect to the negotiation of cost proposals for individual work authorizations, new contracts and/or amendments.
  • Coordinate the advertising and bidding process.
  • Coordinate Minority- and Women-Owned Business Enterprises (M/WBE) participation with the Opportunity Programs Group.
  • Ensure that sufficient documentation of the contract award process is maintained in the contract files.
  • Identify and apprise management of potential improvement opportunities in the contracts process.
  • Analyze contract process, procedures, and work flow; collaborate, recommend and implement changes to improve processes and efficiency.
  • Collaborates with design and construction phase managers on the use of specific term consultants to ensure DASNY is meeting State and DASNY-related initiatives.
  • Develop and monitor performance measures and unit goals and objectives.

Other Duties and Responsibilities

  • Assist clients in the development and implementation of contracts to meet specific program or project needs.
  • Assist in tracking and reporting of workload and performance measures.
  • Serve as DASNY representative at meetings with trade and professional organizations.
  • Supervise, train, and evaluate employees.
  • Assist Management in the development of policies.
  • Develop, document and implement procedures.
  • Assess, develop and implement internal controls, and oversee the review and testing of same.
  • Undertake special assignments as directed.
  • Must maintain regular attendance in accordance with DASNY attendance and leave policies.
  • Must adhere to the NYS Information Security Policy Standards established and issued by the Office of Cyber Security and Critical Infrastructure Coordination.  (Standards can be found on the Intranet).

Supervision

Supervision of employees is required. 

Physical/Mental/Visual Demands

Monthly travel is required, using public transportation, rental vehicle, DASNY vehicle or personal vehicle.  This travel may include overnight stays at public accommodations and related establishments.  Requires complex and time-pressured decision making.  Must be able to work overtime or extended work hours as needed. 

Work Environment

Standard office environment including the use of one or more of the following:  PC, telephone, fax machine, printer, copier, scanner, electronic stapler/hole punch/date stamp, shredder. 

Minimum Qualifications

Bachelor's degree plus five years relevant experience, including two years supervisory experience or the successful completion of a designated supervisor training during probationary period.

Preferred Qualifications

Bachelor's degree in Business Administration, Public Administration, Construction Technology or related field, plus five years experience managing an administrative function at a comparably sized organization, including two years supervisory experience managing in a team based environment with responsibility for multiple projects.  Advanced degree a plus.  Working knowledge of NYS procurement laws, rules and regulations, public contracting, building design and construction processes. Extensive experience in the negotiation, bidding, award, interpretation and administration of professional service agreements and/or construction contracts. Thorough knowledge of the details of typical business overhead expenses. 

Essential Skills

  • Excellent negotiation skills and demonstrated results.
  • Excellent organizational skills, attention to detail and accuracy.
  • Demonstrated ability to work independently and exercise sound judgment.
  • Demonstrated analytical and conceptual skills. 
  • Excellent oral and written communications skills.
  • Proficiency in financial management systems applications.
  • Proficiency in PC applications such as Microsoft Outlook, Excel, Access, and Word.

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